Privacy Policy: NUSTAF Consulting Inc.
Last Updated: 2025-11-28
NUSTAF Consulting Inc. (“NUSTAF”, “we”, “us”, or “our”) is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy explains how we collect, use, disclose, protect, and store information about job applicants, clients, website visitors, and users of our recruitment and staffing services.
This Policy is designed to comply with:
- PIPEDA (Canada’s Personal Information Protection and Electronic Documents Act)
- Relevant provincial privacy laws (e.g., Ontario)
- EU General Data Protection Regulation (GDPR)
- California Consumer Privacy Act (CCPA)
By using our website or services, you consent to the practices described in this Privacy Policy.
1. Information We Collect
We collect the following categories of personal information:
1.1 Information You Provide
- Name, address, phone number, and email
- Résumé, employment history, certifications, skills, education
- Work eligibility documentation
- Professional references
- Job preferences and career goals
- Cover letters or uploaded documents
- Information submitted through forms, chat, or email
1.2 Information Collected Automatically
When you visit our Site, we may collect:
- IP address
- Browser type and version
- Device identifiers
- Pages viewed and browsing actions
- Cookies and tracking technologies
- Time spent on pages
- Interaction logs for security and analytics
1.3 Information from Third Parties
We may receive information from:
- Employers and client organizations
- Job boards or recruitment platforms
- Background check or verification providers
- Publicly available sources such as LinkedIn (only as permitted by law)
2. How We Use Personal Information
We use your information for the following purposes:
Recruitment & Employment Services
- Matching candidates with suitable job opportunities
- Submitting candidate profiles to employers
- Screening, qualification checks, and assessments
- Communicating job opportunities and updates
Client & Business Services
- Providing staffing and workforce solutions
- Contract administration and communication
- Service delivery and reporting
Operational and Legal Purposes
- Verifying identity and qualifications
- Preventing fraud or unauthorized use of services
- Meeting regulatory or legal obligations
- Improving website performance and user experience
Marketing and Communication
- Sending job alerts or newsletters (only with consent)
- Informing candidates of relevant opportunities
We do not sell your personal information.
3. Legal Basis for Processing (GDPR Users)
For users located in the European Union, we process personal data based on:
- Consent
- Performance of a contract (recruitment services)
- Legal obligations
- Legitimate interests, such as improving services and communications
4. Sharing Personal Information
We may share your data with:
4.1 Potential Employers
- Only with your consent through job applications
- Only relevant information required for evaluation
4.2 Service Providers
Trusted partners who help us deliver services, such as:
- IT and hosting providers
- Background check services
- Data storage and analytics services
Service providers must protect your information and comply with our requirements.
4.3 Legal Authorities
We may disclose information to comply with:
- Canadian laws and court orders
- Fraud investigations
- Employment or taxation regulations
4.4 International Transfers
If data is transferred outside Canada, we ensure:
- Equivalent protection measures
- GDPR/CCPA-compliant safeguards (e.g., Standard Contractual Clauses)
5. Cookies and Tracking Technologies
We use cookies to:
- Improve website functionality
- Analyze traffic
- Enhance user experience
- Support security mechanisms
You may disable cookies through your browser, but some Site features may not function properly.
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6. Data Retention
We retain personal information only for as long as necessary, including:
- For recruitment processes
- To comply with legal obligations
- To maintain business records
- For potential future employment opportunities (with your consent)
You may request deletion at any time, subject to legal retention requirements.
7. How We Protect Your Information
We implement administrative, technical, and physical safeguards including:
- Encryption where appropriate
- Access controls and authentication
- Secure data storage
- Regular monitoring for unauthorized access
- Staff training on privacy and security
Despite our efforts, no method of transmission online is 100% secure.
8. Your Privacy Rights
8.1 Rights Under Canadian Law (PIPEDA)
You may:
- Request access to your personal information
- Request corrections or updates
- Withdraw consent
- Challenge our compliance
- File a complaint with the Office of the Privacy Commissioner of Canada
8.2 GDPR Rights (EU Residents)
You have the right to:
- Access your data
- Correct inaccuracies
- Delete your data (“right to be forgotten”)
- Restrict or object to processing
- Data portability
- Withdraw consent at any time
- File a complaint with your Data Protection Authority
8.3 CCPA Rights (California Residents)
You have the right to:
- Know what categories of data we collect
- Request deletion (subject to exceptions)
- Opt out of data sharing or sale (we do not sell data)
- Access your personal information
- Exercise these rights without discrimination
Requests can be made using the contact details in Section 12.
9. Children’s Privacy
Our services are not intended for individuals under 16 years of age.
We do not knowingly collect information from minors.
If information is collected in error, we will delete it promptly.
10. Third-Party Links
Our Site may link to external websites.
We are not responsible for:
- Privacy practices
- Content
- Security
- Data handling policies
of those third parties.
We encourage you to review their privacy policies.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
The “Last Updated” date at the top indicates the latest revision.
Continued use of our Site or services indicates acceptance of any changes.
12. Contact Information
For questions, requests, or privacy inquiries, please contact:
Privacy Officer
NUSTAF Consulting Inc.
Address: Toronto, Ontario, Canada
Email: contactus@nustaf.com
You may also contact:
Office of the Privacy Commissioner of Canada
www.priv.gc.ca